BCO Board Meeting
January 07 2007
Members Present: Meeting Start 3:05
Gretchen Katzenberger, President Meeting End 4:07
Kristi Brown, Hospitality Chair
Jolyn Halvorson, Vice-President
Julie Rathmanner, Treasurer
Bill Tregaskis, Secretary
Walter Ostrom, Board Member
Rosie Tabbot, Music Librarian/Concert Programs
Sandy Millerbernd, Concert Publicity Chair
Tom Larson, Website Management
Agenda
Review of Holiday Concert
Treasurer’s Report
Marketing for march/May/June Concerts
Review of Attendance Policy
March Program
The BCO minutes of the November 11 meeting were accepted, but the secretary pointed out that the date was wrong. The minute’s state November 11th 2004, rather than 2006. Tom is requested to make this change on the web page.
Review of Holiday Concert
There was general discussion about the Holiday Concert. It was all very positive. It was noted that the “flow” of the concert was good. Having the Bell Ringers integrated into the general program was very positive. Although the music was somewhat “mellow”, there were positive comments about the music selection. The balance between the choir and the orchestra was good. It was noted that it may have been helpful to microphone the singers.
It was requested that the Orchestra perform the Chorale again. It was also recommended that Lynn be allowed to research and choose the music for Bell Ringers and the Orchestra for the next Holiday Concert. It was also suggested that selection of the music should start in the summer.
Treasurer’s Report
A brief report of recent expenditures was presented. An updated treasure’s report will be prepared for the next board meeting. Julie did report that there was about $3,296 in ticket proceeds from the Holiday concert, which is about $300 more than revenues from last year’s concert. We did receive grants from Wright Hennepin Electric of $1,000 and a grant from the Minnesota Arts Council for this coming year.
Rosie shared that we are missing some music and a score for two Mozart pieces and made a motion to be allowed to purchase these missing items. It was seconded by Julie and unanimously approved by the board.
Marketing for march/May/June Concerts
Sandy suggested that she send out a mailing for the next concert and asked for feedback about sending a news letter. There was general support for this. Rosie made a motion to send out the mailing for the March concert and send out a news letter in April. Tom seconded the motion. Discussion included suggestions for what would go into the news letter. Some suggestions included: up coming concerts, information about our conductor, education about composers and music, and featuring musicians. Sandy offered to prepare the layout but will need others to help provide the material for the news letter. Motion was passed unanimously.
Review of Attendance Policy
It was noted that there are orchestra members who have not been attending practices. There was discussion about whether to be more specific in our bi-laws on how to handle this situation. There are times when circumstances may make the absences understandable. However, there was general consensus among board members that this issues needs to be addressed. It was suggested that we review the by-laws at our next meeting regarding attendance and see if we want to be more specific on addressing this issue on a more formal basis. Meanwhile the president will discuss this issue with the conductor and section leaders will be encouraged to pay attention to attendance.
March Program
Feedback was requested about the up coming music for the March concert. Comments were positive and upbeat about the variety of music selected.
Julie made the motion to adjourn the meeting at 4:07, Gretchen seconded the motion. Motion passed.
Respectfully submitted by
Bill Tregaskis, Secretary