BCO Board Meeting

October 1, 2005

Members present: Gretchen Katzenberger, Lee Ann Carlsted, Mary Ellen Lundsten, Tom Larson, Sandy Millerbernd, Walter Ostrom, Julie Rathmanner, Mike Walsh, Kristi Brown.

Old Business:

Discussion of revisions or additions to BCO Affirmative Action Plan - no changes necessary

Concert publicity updates and affiliation with BAAC, local libraries and schools.

Ads being made for Drummer and Wright County Journal Press- will be in papers 2weeks and 1week before concert.

Posters are done and ready to be distributed. Radio Broadcast is being planned for a Friday. Would like to obtain a picture of the Narrator for Peter and The Wolf for the paper - Brendan will be asked for the picture. Season Tickets are available at Buffalo Books along with the flyers. A flyer about BCO will be given out for each season ticket purchase. Bookmarkers and magnets will be made available again to the public.

Website additions/development: Would like to obtain a picture of the narrator for Peter and The Wolf for the web site- Brendan will be asked for this. Posters about the web site will be made and distributed to bulletin boards. Rosie to make copies out of card stock.

Would like to expand the website to show off members more. More pictures of members. Gretchen did a search on another web site similar to ours. No individual pictures were found, only pictures of the Conductor and a roster were listed. No Bios were found. Random pictures with group photos – no kids faces or names.

Pictures of minors should have a signed consent form.

Changes to the web site could include: a member only section with a password; a sample of the BCO’s music; photos of concerts.

Kyle not at meeting – he has ideas to expand the website will wait for him to speak.

Treasures report:

Current bank statement reviewed. $8,000.00 in checking - Quick books - questions about categories for payments. Mary Ellen and Julie to go over categories together then report back to the board.

New Business:

Proposed purchase of battery operated stand lights (hopefully cost will be covered by grant prepared by Mary Ellen Lundsten and to be submitted next week to Wright-Hennepin Electric Co-op). Catalog copies of possible stand lights to be considered passed around to the board members. Motion by Mary Ellen Lundsten seconded by Sandy Millerbernd to have Mike Walsh select the stand lights for BCO. All in favor. None against.

Subsidy for a parent's ticket (Montrose Elementary Suzuki Students) - Motion by Mary Ellen Lundsteen to provide one ticket per Suzuki student - seconded by Tom Larson. No oppose. No discussion.

A search for an Auditor of BCO financial records and formation of audit procedures. This is not required but recommended for grant applications. Contracted performers are given W4 (taxes). Sandy Millerbernd and Gretchen Katzenberger to look for a professional CPA - hourly wage - for BCO.

Approval for guest artist expenses:Travel to rehearsals for Davey Benehke - $100.00 travel costs. Motion to pay for travel costs (in addition to performance fees $200.00) made by Rosie Tabbut seconded by Sandy Millerbernd. No oppose and no discussion.

Wells Fargo support for post-concert refreshment ($1,250 per year). Renewed 9/30/05.

Discussion about a larger sized thank you in the program for Wells Fargo support.

Rehearsal schedule for remainder of 2005:

To be discussed with Brendan - depends on the music selected. Six rehearsals before the next concert.

Brief discussion about audience/patron questionnaire at the at the end of the 2005-2006 season:

Project grants require questioners for moneys requested. Mary Ellen needs to finish her grant applications and will do so with the information she has presently.

Motion to dismiss: Rosie Tabbot seconded by Julie Rathmanner.

Submitted by Lee Ann Carlsted, Secretary